ABOUT
The University of Kentucky College of Pharmacy
Staff Council Bylaws
Section 1: Name
The name of this organization shall be the University of Kentucky College of Pharmacy Staff
Council and shall hereafter be referred to as the Staff Council in this document.
Section II: Purpose
The Staff Council has been established to meet the needs of the staff of the College of Pharmacy. The Staff Council communicates and serves as a liaison between staff, faculty and administration with their recommendations that are believed to be of benefit to the college and its employees.
Section III: Members
All regular, full-time staff employed in the College of Pharmacy shall be eligible for membership in the Staff Council.
The Staff Council shall be ideally comprised from the following programs in the college in numbers that represent the entire college as much as possible: (2+) Pharmaceutical Sciences Department, (2+) Pharmacy Practice and Science Department, (2+ from any combination of) Academic Affairs, Non-traditional Pharm D. or Graduate Program, RDMC, Continuing Education and a representative from the Dean’s office. There should be no less than six (6) representatives at any given time with an alternate available to step in if a person leaves the council. Alternatives may attend meetings in the place of the member. All elected members are subject to the 2-year service rule.
The duties of the council members will be to attend all meetings, communicate to other staff members the information on council activities, to communicate to the Staff Council concerns and ideas of staff members and to serve on committees and participate fully in council activities.
Employees with faculty rank are not eligible for membership on the Staff Council.
Section IV: Term of Office
Members of the Staff Council will be elected to serve 2-year terms beginning July 1 and ending June 30. Council members cannot serve longer than 2 years. After a 1-year absence they may be re-elected to the council. If the council cannot acquire adequate representation by election, staff members may be voted or approved by the council to serve again before the 1-year absence period is finished. When deemed necessary by the council, the outgoing chairperson may remain on the council for one additional year as ex-officio.
There shall be no permanent members or representatives on the council in any capacity.
If a council member resigns during a term, the alternate representative from the resigning member’s category shall fill the vacancy. Should the alternate serve less than half the term he/she shall be eligible for re-election for two years.
The alternate representative will replace any council member who misses more than three consecutive regularly scheduled meetings without notifying the chair.
Section V: Nominating Procedures
Each department or program shall nominate a representative(s) to the Staff Council or a staff member may self-nominate to be elected to the council. The election process shall include all eligible staff members within the college. All elections shall take place in late April or May of each year or as soon as possible to meet the July 1st change-over.
Section VI: Organization
Meetings shall be held once per month. Staff Council will call special meetings more often when deemed necessary.
The agenda for the council meeting will include the call to order, recording of attendance, approval of the minutes of the prior meeting, unfinished business, new business, committee reports, treasury report (quarterly), discussion and recommendations of any concerns.
Items for the agenda should be submitted to the chair or secretary prior to the meeting.
A majority of the members (4) shall constitute a quorum authorized to conduct business at any regular or called meeting. A majority vote by the council members present shall carry a motion.
Voting by the membership shall be by voice or show of hands.
Section VII: Officers
The officers of the Staff Council shall include a chair, vice-chair, secretary, and/or treasurer. Officers will maintain their positions for a full 1-year term. A member must serve on the Staff Council for 1 year before being elected chair of the council.
The duties of the chair are as follows:
- Preside over all regular meetings of the staff council
- Includes call to order, following order of the agenda, conducting discussions and votes
- Organize the agenda for each meeting
- Act as official spokesperson for the staff council in dealing with other offices in the college
- Appoint committees as deemed necessary
The duties of the vice-chair are as follows:
- Execute the duties of the chair in the absence of the chair
- Arrange for replacement of representatives as may be necessary
- Head committee(s) as assigned by chair
- Serve as Chair their 2nd year on the council
The duties of the secretary are as follows:
- Prepare minutes of each meeting and supervise their distribution to council members
- Maintain a record of attendance at council meetings
- Assist in the preparation and distribution of correspondence and other council business to representatives, staff members, etc.
Treasurer council duties:
- Post all incoming funds and expenditures
- Reconciliation of receipts and deposits of council funds
- Submit a treasurers report at quarterly meetings
Section VIII: Amendments
The Staff Council shall review its bylaws as necessary, but at least every five years in order to ensure adequate representation for each category. Changes in the bylaws will be accomplished by a majority vote of the entire council membership.
Proposals for amendments to these bylaws shall be submitted in writing to the chair of the Staff Council.
Bylaws may be amended by a two-thirds vote of those present at any meeting.
Amendments to the bylaws shall become effective as soon as the affirmative vote of the Staff
Council has been certified.